Here is an imperfect goal productivity method which I think is interesting. Please read the whole essay before trying to use (or criticize) this method because there are clarifications and extra details later.
This isn't a philosophical principle. It's a self-help method. The chance that any self-help method is useful for you is under 50%, maybe under 5%. If you intuitively or explicitly don't like it, don't do it. Don't pressure yourself about it. If you try it, feel free to stop at any time.
The Method
Write down your goals. Include at least 10 goals, maybe around 25.
Then order your listed goals from most to least important. Write the date and save the document.
Do it again a month later.
Then do it again a month later.
Repeat until some goals are in your top five for three months in a row.
The goals that reoccur are more stable. You shouldn't pursue goals in a longterm way until you’re confident you’ll have the same goals in the future.
Focus on your stable goals. Prioritize them.
Consider avoiding or rejecting some of the other goals.
The numbers are completely made up and can be adjusted to suit you. For some goals, you might want them to be stable for 12+ months before you do them. For tiny goals, there's no need to track them for 3 months before doing them. You can also do way more than 5 small goals, but if you're focusing on really big goals, 5 could be too many.
The most important part of my method is writing down goal lists multiple times and comparing them. What you do with the results is pretty much up to you and acting on the top five goals that have 3 months of stability is just an example of what you could do. This is basically a form of journaling and gathering data about yourself to better inform your decisions.
Precursor Method
This method is based on a method that was falsely attributed to Warren Buffet. That method said to write down your top 25 goals, then do the top five and avoid the other 20. It said the other 20 take away energy from the top goals.
According to The 5/25 Rule: How to Apply It [+ Example], you might choose these top five goals:
- Revamp the social media campaigns
- Launch an email newsletter to customers
- Recruit, hire, and onboard an analytics specialist
- Redesign the company website and branding
- Revamp the employee training program
After choosing those 5 goals , you're told to avoid other goals like "Attend one marketing conference a year", "Hire a summer intern", "Plan a successful holiday party for staff", and "Learn a new language". That's weird to me because you could do all of them. That's not that much stuff.
If they mean only doing 5 goals at a time, it's still weird because you'll quickly run out of slots if you're doing some goals gradually. Like if you're spending an hour a week on language learning, that seems completely reasonable. But with 5 things like that in your life, that'd use up all 5 of your goals in only 5 hours per week!
So my changes to the method are to focus more on big goals and to take into account the stability of the goals over time. And I made it more about journaling and information gathering rather than about harshly avoiding everything that isn't a high priority. I also acknowledge that I can't tell you exactly what numbers or details to use; that's flexible; there's nothing inherently great about the number 5.
Details
The original self-help advice didn’t consider people who keep changing their goals (which is less of a concern when the goals are fairly small work tasks). Frequently changing goals is a common problem. People often come up with some new goal and while they’re doing it they think it’s important and will last for years, but then they switch goals after a few days, weeks or months. And they do that over and over. If you make a list every month, and you’re changing goals often, at least you’ll see that you’re changing your goals. You’ll have written data to show you that you haven’t yet figured out some goals you care about in a stable way that will last over time.
My method doesn't offer a quick win. It'll take at least two months to get started (you can do your third list two months after you start because the first list is done after zero months). If you don't have stable goals, then my method becomes only a journaling method instead of a productivity method. That's OK. It's useful track your goals and see how stable or unstable they are. Being aware of what's going on may help contribute to you coming up with a good idea about what to do.
This advice requires writing down notable goals, not “eat meals so I don’t starve to death”. If you write everything important in life, you’ll need to pursue more than five things. You can just write down substantial achievements you’re aiming for or whole topics to work on. In other words, write down aspirational goals not background goals nor micro goals. Or write down more types of goals but label them. Or make multiple lists. How to format your journaling is up to a fair amount of personal taste.
If a goal is unstable, be cautious before spending much money on it, or making investments in it that are meant to pay off in the distant future. It'd really suck if you did the bad parts (in your opinion) that you thought would help with later good parts, then you quit right after that. Or it'd suck to spend a lot of money then quit. If an interest might be unstable, try to get some immediate enjoyment and benefit instead of relying on benefitting later. Starting with parts you don't like could also cause you to dislike the activity and quit.
Also, trying to work towards being one in a million skill level at twenty separate things is a way to never be get that far at anything. Getting that far is unreliable even for just one thing that you focus on. Instead of using words like "great" and "good", it may be worth putting some numerical thought into your goals like if you want to be top 10%, top 1% or top 0.0001% at something. Try to be honest with yourself and monitor that your actions fit your goals in a reasonable way. Maybe in 20 years you could be top 10% at 20 separate things but maybe being top 1% at 20 separate things would be too hard. But top 1% at 20 related things is way easier, like if you reach top 1% skill level at a board game, maybe you could also reach it at 19 more board games, and that'd be way easier than reaching top 1% skill at a bunch of separate things that don't overlap much like farming, chemistry, Mandarin, archaeology, architecture, programming, cooking, pottery, etc.
Don’t spend a month on something new – and be so busy you don’t make progress on your main goals – and then next month switch to a new thing that gets its own month, and repeat. If you want to be a philosopher but make zero progress on it this month because you're so into photography, and make zero progress on it next month because you're learning Japanese, and zero progress the next month after that because you decided to work on a no-hit run of Dark Souls, which you never finish because the next month after that you're trying to cook perfect stews, that is a bad system. Those activities could all be fine if they're what you want to do, but if things keep not going according to plan and keep distracting from some other goal you want to do, then you have a problem. People can keep that up for years and never make advanced progress on anything, which is fine if you just want to try a bunch of things but bad if you wanted to get really good at something and you let each new thing get the way of it. If you spent half your free time on your new hobby for the month and half on a long term goal, that'd work better. If you get really emotionally caught up in new things to the exclusion of everything else, and then you abruptly switch, and you keep doing that ... that's OK if you're happy with that but it's bad if that's not what you want your life to look like. (If you're doing that but aren't happy with it, consider why you're not happy with it. You could be right or could be wrong. You could have toxic attitudes to greatness.)
Also, people commonly decide to do their top goals later instead of first. This happens on a one day timeframe because they want to be at their best when working on their top goals. They want to read about the most important topics when they’re fully awake, practice those topics when in a good mood with no distractions, etc. They try to take their top goals seriously by allocating their best most productive time to those goals. But they don’t have enough of their best time, so their top goals get neglected. To reach an advanced level at something, it really helps to take some imperfect time, when you’re somewhat tired or distracted, and use it on your top goals.
People also commonly put off top goals until later on a large timescale. They plan to do university first, or get their career going and get several promotions, or get married and have kids, or all of those things. Then they're 40 and they have new goals and they never tried for their old goals or they just did them a little as a hobby.
A point of the top five goals method is to admit to yourself that some things are less important to you and stop using too much resources (including time, energy, attention and money) on them. A point is to do some prioritizing: to make some intentional decisions not to pursue some things which will cut down on distractions and help you achieve your top goals better. Considering trying to work on one of your top goals every day that you work on anything besides paid work (rest days, sick days, holidays, vacations, etc. are allowed).
You can rest. You can be busy with your job. You don’t have to try to make progress all the time. But monitor whether you're actually getting to your top goal(s) a satisfactory amount. You may need to find some easier ways to work on them or else you may find you make most of your progress on other, easier stuff.
Also, don't consistently overbook your schedule and plan to do more things than you're actually able to do. If that's happening, pay attention to how long things take and work on scheduling more realistically or conservatively.
Conscious and Subconscious Goals
Valuing a goal in a long term way often requires (consciously) thinking about what’s important and why, not just trying things until you happen to stick with some of them (because you subconsciously like them). It's important to have your conscious and subconscious be in agreement. They both matter.
A common way people show they’re bad with long term goals is cheating on their spouse. Some people are unhappy for a long time and purposefully go looking for someone else. But others are happy enough in their marriage and cheat with someone they just met, just for short term fun, because they’re short-sighted, and then they quickly regret it. They didn’t ever effectively integrate the value of their marriage into their thinking and decision making. It never became intuitive to them. They’d have to stop and think to remember it matters. They’d have to remind themselves about upsides of their marriage. But sometimes they don’t stop, think and remind themselves.
It helps to do some introspective thinking sometimes. Try to understand what you consciously and subconsciously like and look for ways those are the same or different. Try to understand what you consciously believe but don't find intuitive, or vice versa (intuition mostly comes from your subconscious). If you lack intuition for something, more time thinking about it and practicing can help. If you lack conscious reasons, more research and analysis can help. And when your conscious and subconscious disagree, either one could be correct and either one could be incorrect, so try to explore with an open mind instead of jumping to conclusions about which side of the conflict to take.
For more information about how I think about intuition and the conscious and subconscious, see:
- Don’t Suppress Your Intuition
- Intuition and Rationality
- Intuition and Rational Debate
- Intuition Is Part of Rational Living
Greatness
You don't have to try to be really great at anything. You don't have to be better than almost every else who works on it. Pursuing that has upsides and downsides. I have high goals with philosophy and I seem to attract some people who want to be really great at intellectual pursuits. My mentor David Deutsch had toxic attitudes to greatness, and I think I echoed some of those, more so in the past. It's OK to just be good at things! It's even OK to do some things you're bad at, and never get good at, if you like them! You shouldn't feel pressured into aiming at greatness. You can live a relaxed life and enjoy yourself while just not hurting others.
Long Term Goals Affect Short Term Decisions
Knowing your goals affects activities now. If I read an economics book and I plan to read 100 more in the next couple years, and be really thorough, I'll choose one book and way of reading it. If I plan to read only 0-3 more economics books in the next couple years, I may choose a different book and read it in a different way. I may choose a more general overview. Or I may choose a book I particularly enjoy instead of making sure to read books from opposing schools of thoughts.
If economics is just a hobby, I'm not going to have time to read all the important books from all the schools of thought, and I need to accept that I didn't thoroughly investigate everything and know my limits. I'll just have to be aware that I didn't personally check everything in the field and that the summaries I saw are not fully trustworthy. Hopefully being open to debate with people who read books that I didn't read will help fill in the gaps if I missed anything important, but that isn't reliable because too little productive debate takes place in our society.
And if I were reading a book in pursuit of the goal of being a top economist, I might want to take a lot of detailed notes and aim to write several essays about it. If I were reading it as a hobby, I might not take many notes and write one essay only if inspiration strikes because writing no economics essays is fine too.
Multitasking
If you're actively working on 25 goals at once, I doubt that's going to work well. A point of this method is to limit your multitasking some. Even if you are a generalist who learns a decent amount about lots of things, and you end up studying over 250 topics in your life, you can't do them all at once, so some focus is still useful.
If you want to get good at things, doing each topic for a month will work better than e.g. spending one day on each topic and rotating through 250 topics 30 times each. It's fine to go back to previous topics sometimes, but it's also important that your work on a topic doesn't get spread out too much, unless you're just doing it for fun and don't mind forgetting a lot. If you work on 250 things at once, then it'll be common that after working on something for a while you get distracted for a long time by the 249 other things.
Imperfect Method
As I said in the first paragraph, the top five goals method is imperfect. You can apply it loosely. You can modify it. If you don't have consistent goals every month, that's OK; it's good to know that. If the method mostly turns into journaling and having some data about your goals over time, that's fine; maybe that's good and the most useful part of it.
If you don't like the top five goals method, don't do it. It's just an idea. I thought the original method was flawed but worth existing and potentially useful for some people, and I thought I had a modification with some clear benefits. My version has some downsides too, like a lot of people want a method that they can use right now, whereas my method just involves journaling for at least two months before you actually do much. I think journaling is good but if you will drop anything that doesn't provide a quick win, then my method won't work for you unless the journaling part alone ends up providing a quick win.
With self-help advice in general, authors, no matter how smart and wise, can't customize their advice so that it'll work for every reader they've never met. You should expect that well under 50% of self-help advice will make sense to you and fit your context well. You should approach self-help advice prepared to not do most of it. It's not all going to work for you, and you need to pick and choose what you think will work for you. You need to help yourself by selecting the parts that will work in your life using your own understanding of them.
There are lots of productivity methods. If you don't like this one, you can use some other method. You don't need this specific method in order to be productive. There's nothing super special or important or logically necessary about it. That's how self-help, life hacks, life pro tips, etc., work in general. Some people find them helpful, and if you don't, you can skip that one, and you should expect to skip over the majority of them.
I wrote this essay because I thought my modification to an existing method was interesting. I didn't think the method should be used by everyone or that it's super great or super important. I thought that goal stability over time is an interesting issue. I also think journaling about your goals monthly, even with no other steps, could help some people. Just record the information, look at it, think about it a little, and then do whatever you think is a good idea, and that simple method could work well for some people (and poorly for others who do better with more concrete guidance).
If you think this method sounds really super great, even though you're reading the "imperfect method" section of the essay, please try to think critically about it before reading the final section. I think the method is decent not great.
Final Comment
Here's another issue with this method. If you didn't think of this issue, I hope you can accept that you're probably missing some other issues too.
It's common that a goal sounds great to people until after they try it. If you just plan to do it, it could be in your top five for months or years, but then once you try it you pretty quickly decide it's not for you.
If you don't have experience with something, instead of making a big goal about it, maybe you should make a small goal about trying it out a bit. And even if you've done some trials, pursuing it as a big goal may be different than trying it out. It's important to have some flexibility after you decide on a stable big goal, both early on (when you're more likely to change your mind) and forever (unexpected issues can come up later too).